In every workplace there are always likely to be some unavoidable distractions, however there are also many distractions that are controllable and will help with effective time management. Distractions and interruptions limit productivity and efficiency so learning how to manage these issues is a simple way to become more productive in the workplace.
Understanding Workplace Distractions
Workplace distractions may be divided into two separate groups; there are ones that cannot be controlled and ones that are controllable. While noisy work colleagues and telephones ringing nearby cannot be controlled there are several things that can be done to create a more efficient working environment such as putting the phone to voicemail and setting time limits to avoid getting stuck in endless unhelpful discussions.
Distractions Increase Work Stress
It is important to learn how to handle distractions and interruptions effectively as constantly being interrupted and not being able to concentrate properly is highly likely to increase stress levels in the workplace. Also, distractions result in having to put things of and this may result in a lot of procrastination which in turn makes one demotivated.
Communication Skills and Workplace Distractions
Workplace distractions such as a lot of background noise may be solved by moving desks to a quieter part of the office where possible. Turning off a mobile and switching the phone to voice mail as well as informing colleagues that between x and y am one is not to be distracted may also help. If one is able to work flexible hours then going in early (especially in the summer) would probably make it easier to get things done without being interrupted. Learning good communication skills and the art of time management will also help cope with distractions.
How to Handle Workplace Interruptions
There are several simple ways to minimise the likelihood of being interrupted which include the following: look busy (especially when someone is approaching), set time limits, schedule an alternative time ans stand up when approached. Standing up when someone approaches is an effective way to reduce time wasting as it prevents the other person from sitting down and may avoid getting into a long conversation. Maintaining professional body language is also helpful as if one fails to appear relaxed the other person is unlikely to do so either.
As highlighted above, distractions and interruptions are common in most workplace environments and through effective communication and time management skills these issues may be overcome, resulting in less office conflicts and hopefully improved staff morale. Learning how to avoid being distracted will also reduce the likelihood of getting sidetracked by office politics.
Source:
Adams, B. (2001) The Everything Time Management Book Avon: Adams Media
Kate Le Page - Kate Henning-Le Page writes about eating disorders, body image and recovery issues. She specializes in anorexia recovery.
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